Appendix C

Proposed conditions from Sussex Police for Small Batch Coffee Company Limited, 67B & 67C Church Road, Hove, BN3 2BD

Annex 2 – Conditions consistent with the Operating Schedule

General:

1. Authorised staff employed by Sussex Police in the role of licensing officer shall have the right of access to the licensed premises during hours of operation for the purpose of inspection of the premises and premises records in order to ensure the promotion of the licensing objectives.

2. The sale of intoxicating liquor and other beverages shall be by waiter/waitress service for consumption by persons seated at tables and there will be no vertical drinking.

3. Substantial food shall be available at all times that alcohol is offered for sale on these premises.

4.    In relation to licensable activities to the outside seating area, this will be subject to the premises holding a valid Table and Chairs licence or the appropriate authorisation. Should the licence stipulate times that require the premises to cease use of them earlier than stated on this premises licence, the lesser times will be adhered to.

5.    Alcohol is ancillary to other hot and cold non-alcoholic beverages available on the premises.

6.    Food menus must be clearly displayed within the venue.

Prevention of Crime and Disorder:

7.   a)  Digital CCTV and appropriate recording equipment to be installed in accordance with Home Office Guidelines relating to UK Police Requirements for Digital CCTV System (PSDB Publication Number 09/05), operated and maintained throughout the premises internally and externally to cover all public areas, including the entrance to the premises. The system shall be on and recording at all times the premises licence is in operation.

     b)  The CCTV cameras and recording equipment must be of sufficient quality to work in all lighting levels inside the premises at all times.

     c)  CCTV footage will be stored for a minimum of 31 days.

     d)  The management will give full and immediate cooperation and technical assistance to the Police in the event that CCTV footage is required for the prevention and detection of suspected or alleged crime.

     e)  The CCTV images will record and display dates and times, and these times will be checked regularly to ensure their accuracy.

      f)   Subject to GDPR guidance and legislation, the management of the premises will ensure that key staff are fully trained in the operation of the CCTV, and will be able to download selected footage onto a disk (or other electronic portable device acceptable to Sussex Police) for the police without difficulty or delay and without charge to Sussex Police.

      g) Any breakdown or system failure will be notified to the police immediately and remedied as soon as practicable.

      h)  In the event of the CCTV system hard drive being seized as evidence as part of a criminal investigation by Sussex Police or for any other reason, the premises will be expected to install a replacement hard drive or a temporary replacement drive as soon as practicable.

8.   a) An incident log will be maintained by the premises showing a detailed note of incidents that occur in the premises. The log will be inspected and signed off by the DPS (or a person with delegated authority) at least once a week.

       b) The logbook should be kept on the premises and be available for inspection at all times the premises are open by authorised officers of the Licensing Authority or the police. An incident will be defined as being one which involves an allegation of a criminal offence.

       c) The premises shall at all times maintain and operate an age-restricted sales refusals recording system (either in book or electronic form) which shall be reviewed by the Designated Premises Supervisor at intervals not to exceed 4 weeks and feedback given to staff as relevant.  These refusals recording system shall be available to Sussex Police, officers of the local authority and officers from the Trading Standards team upon request.

Public Safety:  None

Prevention of Public Nuisance:

9.    Provide signage at all exits and outdoor area used for smoking by staff and patrons “Please respect the needs of local residents, including leaving quickly and quietly; do not disturb the neighbours”

Protection of Children from Harm:

10. The premises will operate a "Challenge 25" policy whereby any person attempting to buy alcohol who appears to be under 25 will be asked for photographic ID to prove their age. The recommended forms of ID that will be accepted are passports, official Photographic Identity Cards issued by EU states bearing a hologram or ultraviolet feature, driving licences with a photograph, photographic military ID or proof of age cards bearing the ‘PASS’ mark hologram. The list of recommended forms of ID may be amended or revised with the prior written agreement of Sussex Police, the Licensing Authority and Trading Standards without the need to amend the licence or conditions attaching to it.

11. Signage advertising the ‘Challenge 25’ policy will be displayed in prominent locations in the premises.

12.  a) The Premises Licence Holder shall ensure that all staff members engaged or to be engaged, in selling alcohol at the premises shall receive induction training.  This training will take place prior to the selling of such products:

v The lawful selling of age restricted products

v Refusing the sale of alcohol to a person who is drunk

b)  Further verbal reinforcement/refresher training covering the above will be carried out       thereafter at intervals not to exceed 8 weeks, with the date and time of the verbal reinforcement/refresher training documented.

      c)   All such training undertaken by staff members shall be fully documented and recorded. All training records shall be made available to Sussex Police, officers of the local authority and officers from the Trading Standards team upon request.